Process: Initiating the Verdun project starting 2016-08-15 ending 2017-06-26

If you were logged in and working on this process, you would log your work on this page.

Outputs

Scheduled:

Work

Planned Work: (Requirements are ordered by due date)

Work - Business building: 1.00 Time - Hours due Aug. 15, 2016

This is about creating and maintaining relations with potential partners of the project. It goes through email communication, social media communication, phone calls, meetings, etc.

Unassigned
Work events:
May 7, 2017 0.50 Time - Hours Done by Tibi

Send emails to some high profile potential partners, the p2p foundation and Le Chantier de l'Economie Sociale, calling for a meeting in order to wrote a support letter for the Verdun project.

May 4, 2017 1.50 Time - Hours Done by Tibi

Sent email to SENSORICA and many other SENSORICA partners and enthusiasts from around the world and also local. After this email I am exchanging emails with some of them, for explaining the project and for having them write support letters.

April 1, 2017 1.00 Time - Hours Done by Tibi

Email communication exchanges with Marguerite / Concordia about collaboration with actors in the social economy. She is setting up a meeting with Nancy from Le Chantier de l'Economie Sociale and I felt the need to set expectations and put some rules in place.

Work - Give presentation conference: 2.00 Each due Aug. 15, 2016

give a presentation

Unassigned
Work events:
April 25, 2017 2.00 Each Done by Alexandreb

Gave a presentation with Tibi, with ville de montreal and arrondissement de Verdun

Oct. 14, 2016 2.00 Each Done by Tibi

Gave a presentation with Alex, with ville de montreal and arrondissement de Verdun

Work - Accounting and Finance: 10.00 Time - Hours due Aug. 15, 2016

Create different scenarios and associated budgets. Document at the following link:
https://docs.google.com/spreadsheets/d/1w85EyxyBKGlXlW06VR8gxLnTTSUWr12hcRJdt4D6338/edit#gid=879867500

Unassigned
Work events:
April 25, 2017 5.00 Time - Hours Done by Alexandreb

I estimate only 5 hours, overall, spent on the budget. I only rechecked it and was not a part of the team that initiated it

Oct. 17, 2016 2.00 Time - Hours Done by Tibi
Oct. 10, 2016 4.00 Time - Hours Done by Tibi
Sept. 19, 2016 0.50 Time - Hours Done by Tibi

Updated the Budget for Verdun project
https://docs.google.com/spreadsheets/d/1w85EyxyBKGlXlW06VR8gxLnTTSUWr12hcRJdt4D6338/edit#gid=0
Also discussed with Lai about IT role and hosting, estimated costs.
Still need to better estimate the common infrastructure development.

Sept. 19, 2016 0.50 Time - Hours Done by Marisa

I reviewed the google document and reviewed the slideshow presentation involving Mr. Lametti.

Sept. 13, 2016 2.00 Time - Hours Done by Tibi

Worked on the budget for individual spaces and for the support structures. See link above. This was in preparation for the meeting with David and Verdun city officials. I coordinated my work with Alex.

Work - Recruiting: 1.00 Each due Aug. 15, 2016
Unassigned
Work events:
May 30, 2017 1.50 Each Done by Tibi

Meeting at Helios (makerspace in St Henry / Montreal) to discuss the project and how they can contribute / benefit. Recorded into the Updates doc.
https://docs.google.com/document/d/1Xjz0C0opJ9qMf2svd2d-etTdpiZwcMYdenf9iilQtYA/edit#heading=h.hyy295ue51sc

May 24, 2017 4.00 Each Done by Tibi

4 phone / video / online meetings with ENSPIRAL, p2p Foundation, SAJE, La Ruche to tell them about our project, find how they can fit in, what's in it for them, and asked to produce a letter of support. They are all interested. This has been documented in the Updates doc.
https://docs.google.com/document/d/1Xjz0C0opJ9qMf2svd2d-etTdpiZwcMYdenf9iilQtYA/edit#

April 25, 2017 1.00 Each Done by Alexandreb

Informal discussions with actors to make some noise about the project

April 17, 2017 2.00 Each Done by Tibi

Emails to SENSORICA to enlist participation in this project.
Also, email and phone conversations with representatives of other organizations to provide numbers about economic activity.
This is a dump log of communications over some time.

July 27, 2016 1.00 Each Done by Tibi

Informal discussions and email exchanges with Alex from OuiShare, Living Lab MTL, Marc Andre, Melissa, ... about the Verdun project.
I should log a lot more than one hour, but the main goal for me here is to record a type of contribution.

Work - Meeting: 1.00 Time - Hours due Aug. 15, 2016
Unassigned
Work events:
July 20, 2017 1.00 Time - Hours Done by MarcA

Meeting at the DEC with Alex and Tibi, discussion with regional manager about Funding. Event recorded in the Project updates doc.

July 20, 2017 1.00 Time - Hours Done by Alexandreb

Meeting at the DEC with Tibi and Marc-Andre, discussion with regional manager about Funding. Event recorded in the Project updates doc.

July 20, 2017 1.00 Time - Hours Done by Tibi

Meeting at the DEC with Alex and Marc-Andre, discussion with regional manager about Funding. Event recorded in the Project updates doc.

May 24, 2017 1.00 Time - Hours Done by Tibi

Met with Alicia, Stacey and the other assistant of David in Verdun. The meeting was more about bringing Alicia up to speed with the project. She is replacing Stacey. Alex could not go but he was informed.

April 25, 2017 8.00 Time - Hours Done by Alexandreb

Meeting with Tibi and the initiators of the project + meeting with Tibi and the David's team.
See Tibi's log

April 25, 2017 2.00 Time - Hours Done by Alexandreb

31 oct Visited 2 spaces that could be used in the first phase of the project. Was there with Alex and Fran├žois

April 1, 2017 1.50 Time - Hours Done by Tibi

Went with Alex at David's office to discuss the budget with Stacey.
We went over the budget spreadsheet to make Stacey familiar with it. We decided to work on Budget, Deliverables and Legal structure.

Dec. 21, 2016 1.00 Time - Hours Done by Tibi

Meeting with Margie, David and Gillian, at David's riding office in Verdun. This meeting was mainly to create a relation between Margie and David.

Dec. 21, 2016 2.00 Time - Hours Done by Tibi

Discussion with Margie Mandel, on the Verdun project, strategy, explained in more details SENSORICA and the project, etc. This discussion took place right after the meeting with David.

Dec. 12, 2016 2.00 Time - Hours Done by Tibi

Meeting with Margie Mandel from concordia University. I wrote an update about it here
https://docs.google.com/document/d/1Xjz0C0opJ9qMf2svd2d-etTdpiZwcMYdenf9iilQtYA/edit#heading=h.dwmmcmdp5w7h

Oct. 31, 2016 2.00 Time - Hours Done by Tibi

Visited 2 spaces that could be used in the first phase of the project. Was there with Alex and King, presented the project to the church representatives in charge of the building, documented (took pictures and videos), report here.
https://docs.google.com/document/d/1Xjz0C0opJ9qMf2svd2d-etTdpiZwcMYdenf9iilQtYA/edit#heading=h.t1x5cu3gva5f

Oct. 31, 2016 2.00 Time - Hours Done by FrancoisE

Visited 2 spaces that could be used in the first phase of the project. Was there with Alex and Tibi, documented (took pictures and videos) report here.
https://docs.google.com/document/d/1Xjz0C0opJ9qMf2svd2d-etTdpiZwcMYdenf9iilQtYA/edit#heading=h.t1x5cu3gva5f

Oct. 6, 2016 0.50 Time - Hours Done by Tibi

Phone conversation with David, about Governance and legal structures, as well as the general philosophy. This was recorded in the meeting doc. Communicated to SENSORICA and OuiShare
https://docs.google.com/document/d/1Xjz0C0opJ9qMf2svd2d-etTdpiZwcMYdenf9iilQtYA/edit

Sept. 29, 2016 0.40 Time - Hours Done by Tibi

Spoke to Gillian on the phone about the next meeting.

Sept. 13, 2016 1.00 Time - Hours Done by Tibi

Presented at David's office with Alex, in frond of Verdun city officials.
Alex translated the previous presentation in French
https://docs.google.com/presentation/d/1C43PV8xapOSudfLEsmmzZqVVPt-YKKqPvCaK9KcaGs0/edit

Aug. 19, 2016 1.00 Time - Hours Done by Tibi

Meeting at the SENSORICA lab with the initiators to discuss about the presentation to David and our roles.
https://docs.google.com/presentation/d/1kbKpZs-Bufjb3FifbUM_Es0QPXyK87Nqe20OgrcWreQ/edit

Aug. 19, 2016 1.00 Time - Hours Done by Jim

Meeting at the SENSORICA lab with the initiators to discuss about the presentation to David and our roles.
https://docs.google.com/presentation/d/1kbKpZs-Bufjb3FifbUM_Es0QPXyK87Nqe20OgrcWreQ/edit

July 25, 2016 1.00 Time - Hours Done by Jim

Participated in the meeting. See Tibi's log.

July 25, 2016 1.00 Time - Hours Done by Tibi

Meeting with Alex, Jim, Louise and Claude in a caffee to discuss the project.
The date is not accurate, to be modified...

Work - Analysis and Strategy: 1.00 Time - Hours due Aug. 15, 2016
Unassigned
Work events:
July 20, 2017 1.00 Time - Hours Done by Tibi

Prepared presentation for the meeting at DEC with regional director for funding.
https://docs.google.com/presentation/d/1L84hyEesSKOeNaX0w-RuFJLG6gV1y8dMiua7rza_kwE/edit

Wend at a meeting there with Alex and Marc-Andre

April 28, 2017 2.50 Time - Hours Done by Tibi

Worked with Stacey on the budget on the phone, adapted it for 5 year plan.

April 17, 2017 8.00 Time - Hours Done by Tibi

Work on different documents and also work with Alex on Governance, Deliverables, Metrics, Revenue models, Budget.

April 11, 2017 2.00 Time - Hours Done by Tibi

Created document explaining how the Verdun project will be sustainable. I shared it with the community and interlinked with other docs to make everything more easy to find.
https://docs.google.com/document/d/1z819yuN4RT64j6Ns0B2BKQ5rPSgdGdiszZ9MXbiopaI/edit#

April 11, 2017 2.00 Time - Hours Done by Tibi
April 1, 2017 2.00 Time - Hours Done by Tibi

Worked on deliverables for Verdun project. Shared with the working group - Alex and Stacey. Invited Margi and Yannick to contribute.

https://docs.google.com/document/d/1JJovncHyvyfzJNArKpDosE89edvgCs6YvOCf40WQwF8/edit#

Nov. 16, 2016 0.80 Time - Hours Done by Tibi

Communicated with Gillian. Formulated a new funding strategy, braking the funding proposal into different proposals for different organizations and generating different deliverables. Gillian liked the idea. Captured this exchange and shared it with the entire community on the Meeting document.
https://docs.google.com/document/d/1Xjz0C0opJ9qMf2svd2d-etTdpiZwcMYdenf9iilQtYA/edit

Sept. 29, 2016 2.00 Time - Hours Done by Tibi

Reflected and communicated with Gillian and Alex. The most important piece was on legal structure and governance. I captured these ideas in the following doc

https://docs.google.com/document/d/1t4QZajsz60YSxHFRiVfbptWw_hAMInaalLbxwPAAdxc/edit#heading=h.nju0t0u6u4le

Aug. 18, 2016 0.80 Time - Hours Done by Tibi

Worked on the presentation for David.
Added a section on infrastructure development and I also restructured the presentation
https://docs.google.com/presentation/d/1kbKpZs-Bufjb3FifbUM_Es0QPXyK87Nqe20OgrcWreQ/edit

Work - Information mining: 1.00 Time - Hours due Aug. 15, 2016
Unassigned
Work - Administration: 1.00 Time - Hours due Aug. 15, 2016
Unassigned
Work - Documenting: 1.00 Time - Hours due Aug. 15, 2016
Unassigned
Work events:
April 25, 2017 21.00 Time - Hours Done by Alexandreb

I estimate 21 hours (3 full days) working on the initial french presentation for David Lametti, that has been reworkd 4 times depending the meetings with the differents stakeholders (Verdun municipality, SAJE, etc)

Nov. 21, 2016 0.80 Time - Hours Done by Tibi

Transfered info from the JOIN form to the website, in the Partners section, formatted everything, for all partners, and sent email to Gillian, copied Alex.
http://www.sensorica.co/home/what-we-do/projects/non-technical-projects/verdun-project/partners

Nov. 1, 2016 1.00 Time - Hours Done by Tibi

Wrote visit report, established a place to drop photos and videos to be shared with the 2 networks, called Alex and King to drop their content in there
https://goo.gl/photos/H49qCRfPguoJKRFKA

Sept. 29, 2016 1.50 Time - Hours Done by Tibi

Forked the french presentation and added 3 more slides to it, with graphics and everything. This new content was instigated by Gillian / David.

Sept. 19, 2016 0.80 Time - Hours Done by Tibi
Work - Facilitation and coordination: 1.00 Time - Hours due Aug. 15, 2016
Unassigned
Work events:
April 26, 2017 1.00 Time - Hours Done by Tibi

Coordinated with Gen and Evelyne to input some more data on the Budget, about starting costs for open spaces.
Communicated with Yannik in Belgium, and coordinated work between Verdun and Fab.City.

April 17, 2017 0.50 Time - Hours Done by Tibi

Email communication and coordination with David's team, Stacy and Alex for the work on Verdun proposal.

April 17, 2017 0.50 Time - Hours Done by Tibi

Hangouts with Abran and communication with Maria about how to contribute to the Verdun project.

April 1, 2017 0.20 Time - Hours Done by Tibi

Communicated to stakeholders of the project recent development and documented recent development.

https://docs.google.com/document/d/1Xjz0C0opJ9qMf2svd2d-etTdpiZwcMYdenf9iilQtYA/edit

Oct. 7, 2016 0.70 Time - Hours Done by Tibi

Created a space for brainstorming about public consultation and engagement for the project, the first steps of the project.
Communicated this to Ouishare.

Sept. 20, 2016 0.50 Time - Hours Done by Tibi

Spoke to Hugo, proposed participation in Verdun for services, for SAJE Montreal.
Coordination thorough email with Gillian for the next meeting, informed her about SAJE and to set the tone for the next meeting.

Sept. 12, 2016 0.10 Time - Hours Done by Tibi

Coordination for the meeting with David and Verdun city officials, with Alex.

Aug. 18, 2016 0.50 Time - Hours Done by Tibi

Coordinated the meeting at the lab and some emails back and forth about the presentation for David.
https://docs.google.com/presentation/d/1kbKpZs-Bufjb3FifbUM_Es0QPXyK87Nqe20OgrcWreQ/edit

Work - Office: 1.00 Time - Hours due Aug. 15, 2016
Unassigned
Work - Infrastructure development: 20.00 Time - Hours due Aug. 15, 2016

This is about creating virtual spaces for collaboration, like setting up a webpage, a folder for documents, for adding the project into the NRP-VAS, etc...

Unassigned
Work events:
April 25, 2017 1.50 Time - Hours Done by Alexandreb

meeting + phone call with Tibi about governance

Aug. 15, 2016 1.50 Time - Hours Done by Tibi

I created a project page under SENSORICA
http://www.sensorica.co/home/what-we-do/projects/verdun-project
I created a project page under OuiShare MTL
https://sites.google.com/site/ouisharemtlcollab/home/projects/verdun-project
I created a folder for documents and shared it with everyone involved, and embedded it into the webpages mentioned above. I created a project in SENSORICA's NRP-VAS.
http://nrp.sensorica.co/accounting/agent/466/
I communicated to the group about all this.

Work - Writing: 50.00 Time - Hours due Feb. 28, 2017

Creation of documents, forms, etc...

Unassigned
Work events:
April 26, 2017 4.00 Time - Hours Done by Tibi

Updated the NOICE funding proposal. Did a general reading and improved it here and there. Also worked on the Budgets, created and added some graphs. I communicated this to stacey and alex by email.

April 25, 2017 10.00 Time - Hours Done by Alexandreb

I estimate 10 hours, overall, writting and checking the VOICE final doc for Stacey

April 17, 2017 8.00 Time - Hours Done by Tibi

Spent an entire night on the final doc (the NOICE) doc, and on the budget, in order to respond to Stacey's call on everything ready on Tuesday.

Nov. 8, 2016 1.00 Time - Hours Done by Tibi

I created the Join form
https://docs.google.com/forms/d/e/1FAIpQLSepkVQzOkQ_Oiqls1v5wZYppuAZVRkfLUQuaEWTtaYYrgh51Q/viewform
Propagated to the OuiShare community on Skack with instructions.
This action is required to build a list of project affiliates, to be sent to Gillian, for funding proposal.

Process context:

Pattern: Infrastructure virtual dev
Context: Verdun
Order: Work order 230 due: 2016-08-15

Previous processes:

Next processes:


Process notes:

Initiate the Verdun project, building an open innovation ecosystem in Verdun.

SENSORICA project page
http://www.sensorica.co/home/what-we-do/projects/non-technical-projects/verdun-project

OuiShare project page.
http://sites.google.com/site/ouisharemtlcollab/home/projects/verdun-project